Title: 📞 Receptionist / Secretary for CEO – Full or Part Time (Victoria, BC)
Description:
A busy small office in Victoria, BC is looking for a Receptionist / Secretary to join our fast-paced team. This is a great opportunity for someone looking for either or a full or part time position can be permanent.
Location: Victoria, BC
Compensation: $20 - $25 / Hour
Employment Type: Part / Full-Time
Start Date: ASAP
About the Role:
Our office is extremely busy and fast-moving, with many tasks happening simultaneously. We need someone who is highly organized, detail-oriented, and able to stay focused under pressure. The ideal candidate will be comfortable handling a high volume of calls, managing a complex calendar, and coordinating multiple appointments without missing a beat. Must liaise with suppliers and clients comfortably politely and quickly. Must be very organized and loves to impose order on tasks and be very meticulous and thorough in communications and correspondence. Communicates well with team as this role is the point of first contact for the firm.
Responsibilities:
Answering and managing a high volume of phone calls with professionalism and confidence
Greeting callers on the phone in a friendly, efficient manner
Managing a complex appointment calendar, including scheduling, confirming, and adjusting meetings as needed
Assisting with paperwork, email correspondence, and data entry
Filing, organizing documents, and general office support
Providing direct administrative support to the CEO
Requirements:
Outstanding phone and communication skills
Likes to work in a structured environment.
Experience with complex calendar management and scheduling
Ability to multitask and stay calm in a high-energy, fast-paced office
Proficiency in Apple Mac OS and iPhone platforms is required
Strong organizational skills with attention to detail
Reliable, punctual, and self-directed, but not afraid to ask questions to complete tasks correctly ans quickly
Previous office or receptionist experience is an asset, but not required, Typing speed of 45 - 50 WPM an asset
Must be able to produce detailed documents and follow corporate standards for writing emails, and follow corporate naming conventions and policies to the letter in producing output for the company.
Must proof and review own work before sending it out or seeking approval for such documentation
Why Work With Us?
Flexible opportunity – part time work or those wanting full-time permanent employment
Valuable hands-on experience in a professional property management setting
Supportive, dynamic team environment
The position can evolve into and Executive Assistant or Personal Assistant position in additional to the current role.
📧 To Apply:
Please reply to this ad with your resume and a short introduction. Indicate whether you're interested in a full-time, or either. Only shortlisted applicants will be contacted.